What is G Suite & How to Get Started, formerly called Google Apps, is a collection of cloud-based enterprise applications from Google? To use these cloud apps, you only need an active internet connection and a browser. Traditional business applications create and store documents locally. This limits sharing and collaboration.
What is G Suite & How to Get Started
G Suite saves the document online and anyone can access it with the appropriate permissions. Enterprise collaboration is a core focus of G SuiteG Suite is designed for businesses, schools, nonprofits, and any other organization that chooses one of three pricing plans.
G Suite is a paid subscription service
Many people confuse G Suite with other free Google apps built on Google Drive and collaboration You have to remember that G Suite is corporate and therefore includes many additional features that are not part of Google’s free consumer apps, even if the names may be the same.
Here is a shortlist of these add-ons:
- Administrative controls for user accounts.
- Custom work email address (with the domain name @yourcompany).
- 30 GB of Google Drive storage per user (in G Suite Basic plan) versus 15 GB of free Google Drive.
- Archive all emails and chats and control how long you can keep them.
- Create multiple calendars for different purposes. For example, a project-based calendar. Participants can collaborate on schedules, appointments, and more.
- Use endpoint management to keep your company data secure on all devices.
- 99.9% guaranteed corporate email uptime with 24/7 phone support and email support.
- Powerful security features such as 2-Step Verification and SSO.
- Fully compatible with Microsoft Outlook
Apps included with G Suite
It might seem like G Suite and the free Google account share the same apps. Many applications are generic, such as Gmail, Docs, Sheets, Slides, Forms, Application Script, and so on. G Suite adds enterprise-level functionality to some of these applications.
For example, the old free version of Gmail and the G Suite version is similar. The latter allows you to ditch the @ gmail.com address for your own domain in favor of a more professional email address.
Even Google Calendar is augmented by shared calendars that can handle schedules for entire teams. With G Suite Calendar, you can set up your appointments with a few clicks and even book conference rooms.
Enterprise users value security above all else. Administrative control supports advanced security protocols for all users. Multi-factor authentication and endpoint management are two strong barriers to any attack. Administrators can remotely encrypt data on devices, lockdown lost or stolen mobile devices, and wipe device data from the G Suite Security Center.
How much does G Suite cost?
Three versions are available for teams and companies of all sizes. G Suite also offers a 14-day free trial. Payment plans are flexible as you can change the number of team members at any time and Google will bill you accordingly every month.
Basic: Basic plan starts at $ 6 per user per month. Each user gets 30 GB of secure shared storage for all Google apps. It includes all of Google’s productivity apps but lacks Cloud Search (a search function to access all of your company’s content in G Suite App Maker (a tool to quickly develop apps using drag and drop), and Vault (an archiving tool for G Lux).
Some missing features in individual apps include a lower 100 member limit for Google Meet (up from 150 and 250 for Business and Enterprise plans, respectively) and no live streaming for those on the same domain.
Business: A business plan starts at $ 12 per user per month. It’s the same functionality as the basic plan but offers unlimited storage for all users. Additional features include Vault, Cloud Search, and App Maker.
Enterprise: Executive plan starts at $ 25 per user per month. This plan includes all the features of a business plan with unlimited storage, but supports it with advanced security and administration, and reporting features.
Certain applications have some additional features. For example, you can stream your presentation via Google Meet live to up to 100,000 users on the same domain.
You can compare different editions of G Suite and buy the plan that’s right for your team.
Google also has special editions of G Suite for Education and G Suite for Nonprofits with lower prices.
How to get started with G Suite
It’s easy to get started with G Suite First, choose your plan. Click the blue Start Free Trial button and G Suite will guide you through the signup process. Remember, the trial period is limited to 10 users.
1. Choose your team size and country.
2. When you log in, you need a domain name, which will be your unique address, not the standard “@ gmail.com”. If you don’t have one, Google can help you select and buy one.
3. Your unique domain name is used for your work email address. The installation now begins.
4. The installer will take you directly to the admin console. Here you will need to confirm that you are the owner of the domain name that you used in the first steps. Google skips this if the domain is purchased through Google.
5. Log in to your domain’s hosting system (the hosting service where you bought your domain name) and add the verification text to your DNS records or DNS settings for your domain.
6. Google checks your domain within minutes. Now you can add new users with their email accounts. During the trial period, you can only add 10 users.
7. Activate Gmail for your domain and you’re ready to dive into G Suite and customize it for your business. Once set up, you can start migrating your organization’s data, such as email, calendar, contacts, folders, and files, to G Suite
8. To set up your subscription plan, go to your Google Admin console> Billing. Set up billing from this screen using these instructions
Make it easier to work together
All productivity suites today leverage collaboration capabilities so teams can work together remotely. G Suite has a competitor to Office 365. Both G Suite and Office 365 are subscription-based and offer a rich set of tools. If you use any of them, tell us about your likes and dislikes.