Useful Gmail Tips Tricks for Advance User.
Okay, I’ll admit, Title is a click. But I’m sure; You can use some time-saving Gmail Tips & Tricks, right!
Gmail is a necessary evil; Anyone over the age of 15 should currently be using Gmail. But wouldn’t it be great if you could save time using Gmail? Well, good news for you, there are many workarounds you can use. So I’ve compiled a list of some useful GTD workarounds for Gmail.
1. Create multiple email addresses from one.
This is an old trick, but it works like a charm. Google says:
Gmail does not recognize periods as characters in usernames, you can add or remove periods from the Gmail address without changing the actual destination; they will all go to your mailbox, and only yours
So what can we do with this dot operator? Well, we can use this loophole to create multiple email addresses from a single email address by moving the dot.
For example, Let says that you have created an account on some website with the email address firstname.lastname@example.org. Now, using this trick, you can also create another account by adding a period anywhere in the email address, like email@example.com. Both of these email addresses are treated as different on other websites, but they are the same for Gmail.
2. How to insert a picture into Gmail?
Sometimes you may want to include an image in the body of an email, rather than an attachment. To do this, simply drag and drop an image from your computer into the composed letter window. To resize an image, hover over the edges of the image and it changes to a resize icon.
3. Use keyboard shortcuts and save time.
Keyboard shortcuts are the most efficient way to get things done quickly, but most of us don’t know about them as they are disabled by default. Therefore, in order to use them, you need to activate them first in the settings.
While the list is long, here are some of the most useful ones.
- c – create a new letter (to open it in a new window, press shift + c)
- j – go to the previous letter
- k – go to the next letter
- x- to select a message
- Enter – to open the selected message
- Backspace – to exit the selected message
- r – Reply
- # – to delete
- gi – go to inbox
- / – to search
4. Delete the large attached file that you no longer need.
Google offers 15GB of free cloud storage that is shared between Gmail and Google Drive. After that you have to pay. While this is sufficient for general users, it may take over 15 GB to renew.
Instead of deleting hundreds of small emails to free up space, it’s better to delete a few emails with large attachments. To do this, in the search box, enter size: 10MB and it will display all files larger than 10MB.
5. Disable ad-filled 50 Pixel Web Slices.
Web feeds were originally introduced to add your favorite RSS feeds, but by default they are 50px ads. But Google offers you a way to turn it off if you don’t like it. To do this, click Gear – Settings – Web Collections and uncheck the checkbox.
6. Quickly switch between multiple Gmail accounts
If you are signed in to multiple Gmail accounts, you can see the switch between them by changing the number in the URL. The number in the screenshot shows your current account. (0 for the first account, 1 for the second, and so on)
Therefore, to switch from one account to another, simply change the numbers.
7. Search Gmail like a pro.
You can greatly refine your Gmail searches with operators. Here are some examples.
- Typing filename: pdf in the Gmail search bar will give you a PDF or DOC attachment.
- newer_than: 10d finds messages sent within the last ten days.
The whole list is here
8. Gmail Lab
Gmail offers an advanced experimental feature known as Gmail labs. But since they are in beta testing, Google claims that it may change , break , or disappear at any time. However, this rarely happens.
- Quote specific text in a response To quote specific text in a response, go to Gmail settings Lab Enabled Quote selected text options. Now Highlight the text you want to reply to and press the r key. In this case, only the specific text will be cited.
- Unread message icon Lets you know how many unread emails you have by a quick glance at the tab icon.
- Template response Allows you to create and save email templates.
- Default Reply All Lets you create a template that you can use to reply to all.
- Undo Send The most popular feature that allows you to cancel Gmail after clicking the submit button.
9. Log out remotely
We need to use Gmail everywhere, sometimes even on public computers or our friend’s smartphone. But what if we forget to log out? Well, nothing to worry about, Gmail has this feature that allows you to remotely log out of the current login section. To enable this option, scroll down to the bottom of your Inbox and there you will see a â€œRecent Account Activityâ€ link, click on it and a new pop-up window will open where you can make your desired changes.