Skip to content

5000+ Great Articles

Best Articles & Essays: Interesting Articles to Read Online

  • How to Restrict Editing on Word Documents Office Tips
  • Best VR Headset Buying Guide: What You Should Look For Product Reviews
  • The best Fair Election Coverage Websites 2023 Cool Websites
  • What’s Google ‘Add me to search’ and How to Make One How-To
  • How to Fix “Your Connection is Not Private” Error in Google Chrome Help Desk
  • The Best Ways to Transfer Large Files Online Computer Tips
  • How to Transfer Music From an Old iPod to a Computer Tutorials
  • The Best Mac OS X Keyboard Shortcuts OS X

The Best Way to Switch to a New Email Address

Posted on October 6, 2020 By blog_786 No Comments on The Best Way to Switch to a New Email Address

Do you still have an old prodigy.net or aol.com email address that you are finally giving up? Or maybe you’ve been using a college or university email address for a few years now and want to switch to a permanent email address before graduation? Or maybe when you signed up for an internet service, you ended up using an email address from a provider like cox.net or comcast.net?

Whatever the situation, it’s not trivial to switch to a new email address, especially if you have thousands of emails that you want to keep with your new email provider.

If you don’t have time to do it yourself, you can use a service I wrote about earlier called YippieMove, which charges $ 15 but will transfer all of your email from one service provider to another, like Hotmail to Gmail or Yahoo Mail to Gmail, etc.

While I think this method is worth it for some people, most people can do it themselves and customize everything the way they want. In this article, I’m going to talk about switching from any email provider to Gmail or Outlook as they are probably the best ones currently.

The Best Way to Switch to a New Email Address

Here’s a general outline of what to do to move from one email service to another:

  1. Set up a new email using Gmail or Outlook.
  2. Import old email to new email service
  3. Forward email from old to new provider
  4. Set up a rule to automatically reply to old email
  5. Send all contacts an email with a new email address
  6. Update all online accounts that used an old email address

Set up a new email account

When setting up a new email account, you need to make sure that you choose two things correctly: your email provider and your email address. Don’t choose an email provider that might disappear after 5 years or make you leave. This means do not use college / university email, your ISP, or corporate email.

I suggest Gmail and Outlook because they have great features that other service providers can’t match. For example, with a Gmail account, you also have a Google account and therefore you can video chat directly from Gmail. Google also has Google Now, which can automatically scan your Gmail emails and provide you with information about flights, packages, and more. With Outlook.com, you can use Skype right from the web interface.

The second aspect to consider carefully is the name you choose for your email address. It is best these days to use your name, if possible, as your email address. Don’t use horrible names like thegrandman2010@gmail.com or shedevillove99@outlook.com. Once you switch to a new email address, you probably want to keep it for a very long time, so choose a good name.

Import old email

The next step is to import all your old emails into Gmail or Outlook. This requires POP3 access, which is currently supported by most email providers, but otherwise, you probably won’t be able to migrate all your old email. You can manually enter and forward emails, but probably only important things.

If all your email is in the desktop version of Outlook, you can import the entire PST file to Gmail by adding your Gmail account to Outlook using IMAP, and then simply dragging and dropping local folders into the Gmail folders in Outlook. Step-by-step instructions can be found in this detailed guide

Now, if your email provider supports POP3 access, migrating email to Gmail is very easy. I have already written a detailed tutorial explaining how to import emails into Gmail from different providers.

If you’re using Outlook.com, the process is very simple too. Sign in, click the gear icon in the upper right corner, and then click Options. Go ahead and click on “Import Email Accounts”.

The Best Way to Switch to a New Email Address

You can choose from Google, Yahoo, or another email service provider. Basically, all you have to do is enter your email address and password to connect to your account. You can also click Advanced Options to manually enter your mail server information if your ISP uses non-standard ports, etc.

The Best Way to Switch to a New Email Address

That’s it for importing old emails into Gmail and Outlook. Please note that it may take several days for old emails to display if you have thousands of emails to import.

Old email forwarding

Note that when you set up email imports in Gmail and Outlook.com, new emails arriving at your old email address will likely be imported automatically, so you don’t need to set up forwarding. In the case of Gmail, it will only import new emails for 30 days, after which you will have to manually turn on auto-forwarding for the old email.

If you leave Gmail, you can easily enable forwarding by going to Settings and then clicking the Forwarding & POP / IMAP tab.

The Best Way to Switch to a New Email Address

Click the Add Forwarding Address button and enter your new email address. If you don’t want everything to be redirected, click on the create filter link under the button.

If you are leaving Outlook.com, go to Options and click Forwarding Email to enter a forwarding address.

The Best Way to Switch to a New Email Address

Again, you only need to do this in your old email provider unless you see the new emails being imported into the new email service.

Set up auto reply

Then you want to go ahead and set up an automatic or vacation reply to your old email address that will let everyone know that this email address will soon be deactivated.

In Gmail, you can do this by going to Settings and then scrolling down the General tab. There you will see the “Vacation” section.

The Best Way to Switch to a New Email Address

Turn it on, select First Day, don’t check anything for Last Day, and then enter the subject and body of your email message. You can also check the box at the bottom if you want the message sent to your contacts to be saved on Google.

In Outlook.com, go to Settings and click Send Automatic Vacation Replies under Account Management. Note that this setting will not be present or disabled if you do not use your Outlook.com account on a daily basis.

The Best Way to Switch to a New Email Address

On the next screen, you can enter your message just like in Gmail. I would just leave the answering machine on until you decide to completely close the account.

Update all accounts online

This is probably the hardest part of switching to a new email address. Almost everything we do on the Internet requires an email address as a starting point, which means you’ll have to manually update many accounts.

Unfortunately, there is no easy way. You will have to spend several hours or several days browsing each site one by one and updating your email address.

If you’re using a password manager like LastPass or 1Password, you can quickly view each saved site and update the URL. If you don’t have a system to keep track of your accounts, the next best option is to browse your email and see which sites are sending emails.

Hopefully with a little planning and organization, you can switch to a new email address and not mess up anything! If you have any questions, do not hesitate to leave comments. Enjoy!

–

Share this:

  • Twitter
  • Facebook
Computer Tips

Post navigation

Previous Post: Create a Personal Website Quickly using Google Sites
Next Post: Use Microsoft Word as a Barcode Generator

Related Posts

  • How To Get Started Using Uber If You Haven’t Used It Before Computer Tips
  • How To Uninstall Apps on Android That Won’t Uninstall Computer Tips
  • How To Change Your Spotify Username Computer Tips
  • How to Stabilize Video in Premiere Pro 2022 Computer Tips
  • Printer Ink Wars — EcoTank, Instant Ink, MegaTank, INKvestment Tank , Instant Ink Computer Tips
  • How to remove a watermark on Tiktok Computer Tips

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Archives

  • October 2023
  • September 2023
  • August 2023
  • July 2023
  • June 2023
  • May 2023
  • April 2023
  • November 2022
  • September 2022
  • August 2022
  • July 2022
  • June 2022
  • May 2022
  • April 2022
  • March 2022
  • February 2022
  • January 2022
  • December 2021
  • November 2021
  • October 2021
  • September 2021
  • August 2021
  • March 2021
  • October 2020
  • September 2020
  • August 2020
  • July 2020
  • June 2020
  • May 2020
  • April 2020
  • March 2020
  • December 2019
  • July 2019
  • May 2019
  • April 2019
  • January 2019
  • December 2018
  • November 2018
  • October 2018
  • September 2018
  • August 2018

Categories

  • AI Tools & Guides
  • Amazon Web Services
  • Apple Watch
  • Computer Tips
  • Cool Websites
  • Featured Posts
  • Free Software Downloads
  • Gadgets
  • Gaming
  • General Software
  • Google Software/Tips
  • Hardware
  • Help Desk
  • How-To
  • iOS
  • iPad
  • iPhone
  • islamic Books
  • Linux
  • Linux Tips
  • Mac OS X
  • macOS
  • MS Office Tips
  • Networking
  • Office Tips
  • OS X
  • Product Reviews
  • Reviews
  • Safari
  • Smart Home
  • Smartphones
  • Software Reviews
  • technology
  • text
  • Tools Review
  • Troubleshooting
  • Tutorials
  • Uncategorized
  • Urdu Books PDF
  • Web Site Tips
  • Windows
  • Windows 10
  • Windows 7
  • Windows XP Tips
  • Wordpress
  • 15 Best Legal Torrenting Sites to Download Content Safely
  • Review of the ReMarkable 2.0 tablet with Type Folio keyboard
  • Flixable Helps You Find the Best Movies and TV shows on Netflix
  • How to Watch Winter Olympics 2018 from Anywhere
  • Why does Instagram say this story is unavailable?
DMCA.com Protection Status

Recent Posts

  • cat5 vs cat5e vs cat6 vs cat6a vs cat7 Which Ethernet Cable to Use?
  • 15 Best Legal Torrenting Sites to Download Content Safely
  • Review of the ReMarkable 2.0 tablet with Type Folio keyboard
  • Flixable Helps You Find the Best Movies and TV shows on Netflix
  • How to Watch Winter Olympics 2018 from Anywhere

Recent Comments

  1. Flixable Helps You Find the Best Movies and TV shows on Netflix on SmartDNS vs VPN “What’s the Difference?”
  2. 5 Sites That Are Like Audible, But Free on Top 4 Amazon Price Tracker Tools
  3. 5 Sites That Are Like Audible, But Free on 14 Best Free Audiobooks on Audible – 2022
  4. How to Reduce PNG File Size of a Photo on How to Convert a Screenshot to a Jpeg on a Mac
  5. 3 Sites like YouTube to Earn Money With Your Videos on Here are the Top 10 highest paid YouTubers of 2013
  • HDG Explains: What is the BIOS? Featured Posts
  • 10 Best Ways to Fix Roku “Error Code 009” Computer Tips
  • How To Change Your Google Chrome Theme Google Software/Tips
  • How To Enter Outlook Safe Mode To Fix Issues Help Desk
  • eMMC vs SSD: What’s The Difference? Reviews
  • Cheaper Geek Squad alternatives to fix your PC Computer Tips
  • Best checkbook calculator with leather cover 2020

    Best checkbook calculator with leather cover 2020. 1 - Men's RFID Vintage Look Genuine Leather Long Bifold Wallet Checkbook Wallets-CL-51333-G

  • HTML Code to Wrap Text Around Image How-To

Copyright © 2023 How To Blog.

Powered by PressBook News WordPress theme

Go to mobile version