Microsoft Teams is a great tool for gathering your team members and collaborating on projects. If you or your organization are already using it, you are probably aware of many of its functions. There’s a lot more functionality than meets the eye, and you can access them by exploring some of the following Microsoft Teams tips and tricks.
In the end, you’ll be more productive by applying these tips to your Teams account.
Save messages to read later
Like web browsers, Teams offers the ability to save messages to a separate location. This way you can quickly reach them whenever you want without having to scroll through the entire conversation.
- Find the message you want to keep for later reading in any of your conversations.
- Click the three dots next to the message and select Save this message.
- Enter / saved in the search bar to view saved messages.
Enable and disable “Do Not Disturb Quickly”
Team discussions can sometimes distract you from the important tasks you are working on, but enabling Do Not Disturb mode can fix the problem for you. After turning it on, you will no longer receive any notifications until it turns off.
- Place your cursor in the search bar, type / dnd and press Enter.
- Do Not Disturb should now be enabled.
- To disable it, type / available in the search bar and press Enter.
- Click on your profile at the top and select “Settings”.
- Click General in the left sidebar.
- Select “Dark” on the right.
- The entire application will go dark.
- Click your profile icon and select “Settings”.
- Click on “Privacy” in the left sidebar.
- Toggle the Read Receipts switch to on or off.
- Place your cursor in the search bar, type / goto and press Enter.
- Type the name of the channel or team you want to access and press Enter.
- Open the conversation in which you want to write a formatted message.
- Click the A icon below the text box and you will see all the available formatting options.
- Find the channel you want to post your message to, click on the three dots next to it, and select Get Email Address.
- Any emails you send to the on-screen email address will be published to the selected channel in Teams.
- Click on the three dots next to the channel you want to hide and select Hide.
- To show it, click the hidden channel at the bottom, select your channel and select Show.
- Create a new channel by clicking Add channel.
- Select “Private” from the “Privacy” drop-down menu.
- You can customize other parameters as you like.
- Open a chat with the person you want to send a praise badge to.
- Click the small icon below the text box.
- Select an icon from the list available on the screen and it will be sent.
- Open a conversation and navigate to the message you want it read aloud to you.
- Click the three dots next to the message and select Immersive Reader.
- Click the play button on the next screen.
Enable Dark Mode in App
Like many other apps, Microsoft Teams offers the option to switch to dark mode, which makes everything in the interface darker. If you don’t like it, you can always return to normal mode.
Enable and disable read notifications
Read receipts help people know that you’ve read their messages and also let you know if someone has read your messages. You can turn it on or off for your Teams account if you like.
Quick Channel Access
If you have so many channels and teams that it becomes difficult to get to the channels you want, you can use Teams to help you quickly access your chosen channel or team.
Format your text
By default, messages you write in your channels and other chats in the app are unformatted. However, there are options for styling and formatting text if you want, and you can access them from the text box.
Post content to your channels using email
E Many of you would agree that email isn’t going away anytime soon, and Microsoft has actually included a feature in Teams to help you collaborate on your channels with email. You can post to your channels simply by sending an email from your email account.
Hide and Unhide Channels
If your channel list is overloaded and there are certain channels that you are not using yet, you can hide them so that they will not appear in the list. Then you can display them at any time.
Use private channels for private discussions
Not all of your conversations need to be public, and one of the Microsoft Teams tips and tricks allows you to create private channels for any private conversation. These channels will only be visible to the people you select.
Praise the people in your workspace
Praise is a good way to celebrate the work of your team members, and Teams has a built-in feature to help you do just that. It lets you send commendation badges to your team members, and there are various badges to choose from.
Have her read your messages aloud
If you’re not in the mood to read a message, you can force the app to read it aloud. There is a built-in function that can read the content of any of your messages for you.
We hope our selection of some of the best Microsoft Teams tips and tricks can help you get the most out of this collaboration app on your devices. By the way, what are your favorite features in the app? Let us know in the comments below.