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How to Use Microsoft Forms 2021

Posted on May 24, 2023May 26, 2023 By blog_786 No Comments on How to Use Microsoft Forms 2021

How to Use Microsoft Forms 2021.

The surge in teleworking has forced many employers to switch to cloud-based software solutions. This means more people than ever have access to the suite of Microsoft Office 365 applications, including Microsoft Forms. Microsoft Forms is an online application that you can use to create quizzes, surveys, and other forms.

If you don’t have an Office 365 premium account, you can still use Microsoft Forms by signing up for a free Microsoft account. Below, we’ll explain how to use Microsoft Forms, including how to create a form, collect responses, and access results.

How to Use Microsoft Forms 2021

How to Create a Microsoft Form

Start by logging into form.office.com. From your dashboard, you can create a form or quiz, or use one of the free or additional templates provided by Microsoft.

Start by creating a new form and giving it a name and description. Add an image to the header of the form if you want.

How to Use Microsoft Forms 2021

How to Use Microsoft Forms 2021

Question types

Click the Add button and select a question type. Microsoft Forms offers many types of questions. Note. You can copy, delete, move, add subtitles, or require an answer to any question.

How to Use Microsoft Forms 2021

Choice. Use this question type for standard multiple-choice questions. Options include shuffling responses, adding an image or video, and displaying responses as a dropdown, radio buttons, or checkboxes for multiple responses.

How to Use Microsoft Forms 2021

Text. Use this type for questions that require a written response. Options include allowing long answers and adding an image or video.

How to Use Microsoft Forms 2021

Rating. In this type of question, respondents are asked to rate on a scale. Options include adding an image or video. The scale can range from two to ten levels, and you can choose between a numeric scale or an asterisk.

How to Use Microsoft Forms 2021

The date. Use this type of question if the answer is a date.

How to Use Microsoft Forms 2021

Rating. The ranking question type allows respondents to rank the options you provide by dragging and dropping them. You can add an image or video and up to ten options.

How to Use Microsoft Forms 2021

Likert. This type of question is similar to the rating. Likert’s question asks respondents to indicate how much they agree or disagree with a statement.

How to Use Microsoft Forms 2021

File downloaded. This type of question is only available to users with an OneDrive for Business account. Selecting this question type will create a new folder in your OneDrive for Business, and respondents will upload their files to that folder.

How to Use Microsoft Forms 2021

Net Promoter Score®. Microsoft says this question type is also similar to Rating questions, “pre-configured according to NPS standards, but you can customize them if you have specific requirements. If you use this type of question, you will have access to a summary page that shows the overall scores and distribution. ”

How to Use Microsoft Forms 2021

Add a new section

Select this if you want to create sections in your form. You can add, delete and move sections in the same way as questions.

How to Use Microsoft Forms 2021

At any time, you can see how your form will look to respondents by clicking on “Preview”.

How to Use Microsoft Forms 2021

Branching

Microsoft Forms also allows you to apply question logic (they call this “branching”). Click the More Options icon and select Add Branching. Navigate to the question you want to branch to and for each possible answer you can specify which question the respondent will be directed to next.

How to Use Microsoft Forms 2021

How to make your Microsoft Form attractive

Select “Theme” to see several options to improve the appearance of your form.

How to Use Microsoft Forms 2021

You can:

  1. choose one of Microsoft’s suggested theme ideas;
  2. choose a base color for form elements;
  3. find or download a background image of your choice

If you choose the third option, you can search for an image on Bing or upload a custom image from your OneDrive account or from your computer. You can also restrict image search results to only those marked with a Creative Commons license, which is really handy. Click the Add button to set the image you have chosen as the background image for your form.

How to Use Microsoft Forms 2021

Remember, you can always select Preview to see how your form will look to respondents on desktop or mobile.

How to Use Microsoft Forms 2021

Submitting the form and receiving responses

Click the Submit button to prepare the form for distribution. From there, you can copy the link to the form, generate a QR code, copy the inline code, share the link to the form by email, or post to Facebook or Twitter.

How to Use Microsoft Forms 2021

If you’re signed in to a Microsoft premium account, you’ll see additional ways to limit who can respond to your form.

The options are:

You can also create a link to share your form with someone else as a template.

To print the form, select the More Options icon and Print Form.

How to Use Microsoft Forms 2021

View responses

View the Answers tab to view the Answers panel. Microsoft gives you some basic data, such as how many responses you have, the average time it took respondents to fill out a form, and whether the form is active or closed.

If you select the More Options icon, you can delete all responses, print the summary, or create a link to the summary to share with others.

How to Use Microsoft Forms 2021

Click the View Results button to view each individual answer. Or select “Open in Excel” to export the form responses to a spreadsheet. The Answers panel also summarizes the answers to each question, often displaying the results in a chart.

How to Use Microsoft Forms 2021

How to Use Microsoft Forms 2021

Other Tools for Creating Forms

Microsoft Forms is robust enough for most work and personal needs, but it’s not the only player in town. You can read our comparison of other tools like SurveyMonkey and Google Forms, or learn about the 10 best Google form templates, or even how to create a fillable Google Docs form with spreadsheets.

    • Anyone can reply
    • Only people in my organization can respond.
    • Certain people in my organization may respond.

  • –

    How to Use Microsoft Forms 2021

    How to Use Microsoft Forms 2021

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How-To Tags:how to create a fillable Google Docs, How to Create a Microsoft Form, How to make your Microsoft Form attractive, How to Use Microsoft Forms, How to Use Microsoft Forms 2021, Other Tools for Creating Forms, Submitting the form and receiving responses

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