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How To Set Up Your Own Email Server

If you value privacy and are looking for a good alternative to popular webmail providers like Gmail, Outlook, and Yahoo, you’re in luck. You can learn how to set up your own mail server and avoid the routine email scanning that these providers perform for millions of users, and enjoy a safe and confidential environment for your emails.

Personal or private mail servers live in your own space, unlike the usual Apple, Google and Microsoft server farms. This way, you can customize your own drive and have complete control over the access, management and storage of your emails.

For small and medium-sized businesses looking to cut costs, mail administration can seem expensive. Likewise, the work of their mail servers seems complicated due to the incessant spam being sent out. They probably also don’t have their own technical staff or tools to properly configure and run it while managing threats.

This is why many small and medium-sized enterprises use external suppliers. However, this comes with hidden risks such as losing control over the security of your mail, breaches of confidentiality and privacy risks, delivery problems due to server sharing, and more.

Luckily, you can run a secure mail server with a spam filter for personal use or small business use. In this guide, we’ll show you how to create and configure your own mail server right on your computer.

What you’ll need to set up a personal email server
  • A separate computer with sufficient hard drive capacity, which will act as your email server.
  • Domain The name of the email server that you will use to set up the email addresses.
  • A reliable, high-speed Internet connection.
  • An operating system such as Windows or Linux to run the server.
  • Programs like MailEnable can sort and route emails, virus protection, and spam filter like SpamAssassin (the program you use depends on the operating system you are on).
  • A system to simplify the setup process.

How to set up an email server

An easier way to set up your mail server is to hire an IT professional to do it for you. When the initial setup is ready, you can change the settings to your liking.

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If you can’t afford to pay someone to do it for you, you can still set it up yourself.

In this guide, we will show you how to set up a mail server based on the Windows operating system. We’ll be using hMailServer, a free and flexible Windows mail server that lets you handle all of your emails without relying on your ISP to manage them for you.

It is one of the most popular mail servers for Windows that is easy to use and install and offers basic features such as security and built-in spam protection from SpamAssassin.

Follow these steps to complete the installation.

Your hMailServer is configured with basic parameters.

Congratulations, you’ve just set up your own mail server.

To read or write emails, install a webmail client such as Outlook or Thunderbird. If you want to use a computer application instead, enter your email address as username and authentication type as password.

While hosting your own mail server requires some effort and precautions, they are worth having if you don’t want the hassle and hesitations of popular webmail providers.

Remember to check your server’s IP address and domain, always checking if there are any problems such as a public blacklist as some ISPs may do this for incoming emails due to incorrect DNS settings.

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