Although fax machines are a dying technology, many companies still use them to send and receive paper documents.
If you work with such a company, they may require that you obtain a document from them for signing. Or fill out a form and fax it to them.
Any of these scenarios are tricky if you don’t actually have a fax machine. You can of course go to your local Staples or Kinkos stores and pay to send the fax. But that’s a problem. It’s much easier to send a fax (or receive a fax) through your email account.
How to Send a Fax Via Email
There are many services on the Internet that allow you to subscribe to a service where you can send fax by email for a monthly fee.
If you only need to send such a fax from time to time, it is not worth a subscription. And free should actually be free, no credit card required. Fortunately, there are many really free services out there to help you accomplish this task.
Fax.Plus: send a fax
One of the easiest ways to send a fax by email is to use the Fax.Plus Email – Fax service.
On the Email to Fax page, simply click the Activate Email to Fax button. Sign in to the service using your Google account. Accept the Fax.Plus terms and select Register. You will also need to enter your mobile number for mobile verification.
After registering, you can open your Gmail account and select “Write” to send a new email.
Compose your e-mail with the fax phone number followed by @ fax.plus as the sender. After you send it, within a few minutes you will receive an email from Fax Plus confirming that it was successfully sent.
If you include any text in an email message, Fax Plus will include it as a cover page for your fax. If you also want to receive faxes with Fax Plus, you need to upgrade to a premium service.
FaxBurner: Send or receive a fax
FaxBurner is one of the best free services for receiving or sending faxes by email. Before you start, you will need to register for a free account on the FaxBurner homepage.
After logging in, you will see a dashboard with:
- Pages remaining for the month in the account.
- The total number of faxes received this month.
- Lifetime sending limit (that’s 5 for a free account).
- Total pages sent.
To send a fax via email using FaxBurner:
- Open your favorite email service and create a new email. Set the recipient to firstname.lastname@example.org” target=”_blank” rel=”noreferrer noopener”> email@example.com Be sure to send this message from the email address you used to register your FaxBurner account.
- Enter the number you want to send the fax to as the subject.
- You can use the body email address to create an optional cover letter.
- Attach the document you want to fax. Make sure it is saved in PDF format.
After you send this email, in less than a minute you should receive a confirmation email from FaxBurner that your fax was successfully sent.
FaxBurner is one of the best services available for sending faxes from time to time.
However, what makes it even better is that you can request a temporary fax number to actually receive fax documents as if you have a real fax machine.
To do this, select “Reserve a Fax Number” on your account home page. You will see your new fax number on the same screen.
Just give this number to the person who needs to send you a fax. When they send it, you will receive an email notification from FaxBurner that a new fax has been received on your reserved fax number.
If you reserve a FaxBurner toll-free fax number, you will save it for 24 hours. So be sure to tell the person who sends you the fax to send it within 24 hours, otherwise you won’t have access to the fax.
FaxBetter: Get a free fax
To get started with FaxBetter, just visit the home page and enter your email address. Then select Get My Toll Free Fax Number.
When you’re done, you will see a popup asking you to add the Mr. extension. Rebate to your browser. Just select “Cancel” to prevent this from happening.
After registration you will receive an email with your ID and password. You will also receive a new fax number that you can use to receive faxes free of charge.
Note. You cannot send free faxes with this service, but you can receive up to 50 free faxes in any given month to your new dedicated fax number.
To receive a fax, simply log into your FaxBetter account, select Inbox on the left navigation bar, and you will see all received faxes in the center pane.
Just click on the image of the document to download it to your computer.
HelloFax: 5 free faxes and pay as you go
Unlike the rest of the services on this list, HelloFax can be paid, but it also does not require a monthly or annual subscription.
This is ideal if you don’t often see yourself using the service. It is very inexpensive to send faxes on a data plan without a monthly fee – only $ 0.99 for 10 pages or less. In this plan, you can only send faxes, but you cannot receive them.
To get started and receive free faxes, visit the HelloFax home page and select Sign Up to set up your account. After logging into your HelloFax account, select Send Fax from the left navigation bar.
Select Add File to add the document you want to fax. Enter the fax number to which you want to send the fax in the Enter Fax Number section.
Just select “Send” to send your fax.
As faxes are sent, you can see the status of each in the Sent Items section under the Faxes section in the left navigation pane.
While this service does not have an email to fax feature, it can be quickly used with a large number of free credits available upon first registration.
If you use the service infrequently, it should last a long time. Just bookmark the page and use it whenever you need to send another fax.
As you can see, sending a fax by email is very easy, you just have to choose a service that offers a free number of monthly faxes that suit you. If you need to send or receive more often, you’d better sign up for a low-cost Internet faxing plan.