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How To Merge Data In Multiple Excel Files

When you work in Microsoft Excel, you may find that your data has become more difficult to keep track of as the datasets are spread across separate sheets, pivot tables, etc. However, you don’t always need to use multiple sheets or Excel files to work with the data. especially if you work in a team.

To organize your data, you can combine data in Excel. You can combine sheets from separate files, combine separate Excel files into one, or use the consolidation feature instead to combine your data.

Here’s how to combine Excel files and data using these methods.

How to move or copy single worksheets in Excel

A typical Microsoft Excel file is split into different sheets (or worksheets), which are listed as tabs at the bottom of the Excel window. They act like pages, allowing data to be spread across multiple sheets in a single file.

You can move or copy sheets between different Excel files (or one file if you want to duplicate datasets).

The sheets you selected will then be moved or copied as desired, although this will not completely merge them.

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How to Merge Multiple Excel Files Together

You can use the Move or Copy Sheet tool in Excel to combine data from multiple Excel files. You can do this by selecting all active sheets in the file, then merging them into a single target file, repeating this process for multiple files.

If you have multiple Excel files, you will need to repeat these steps to combine them into one file.

Use the consolidation tool to merge data together in Excel

Using the above methods, you can move and copy sheets between different Excel spreadsheet files. This moves the data, but doesn’t integrate it very well – the data is still stored in separate sheets.

To work around this issue, you can use the Consolidate tool in Excel to combine numeric data from multiple sheets into a new single sheet. Unfortunately, this process does not work with cells that contain text – you have to cut and paste that data manually, or create a VBA script in Excel to do it for you.

For this to work, your data must be presented the same across all sheets with the appropriate header labels. You also need to remove any blank data (e.g. blank cells) from your data.

If you choose to create links to the original data, your new worksheet will act as a mirror version of your individual sheets and files. Otherwise, your data will be copied to this sheet and you can edit it directly.

Use embedded Excel data

Whether you decide to combine data in Excel into a single sheet or file, or if you prefer to spread your work across multiple files, these tips will help you keep order. When you’re ready, you can start sharing your Excel file with others to collaborate and analyze data effectively as a team.

If you’re worried about not being able to track changes in the merged data, don’t worry — you can easily track changes in Excel using the built-in tracking feature.

Let us know your tips for analyzing Excel data in the comments section below.

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