Electronic signatures are widespread, especially in the business environment. These signatures usually provide you with information about the sender of the email and often contain details such as their name, job title, email address, and some other information. You can also add your signature to your Outlook emails if you like.
While we already have a guide for adding signatures to your emails, the interfaces that allow you to do this have changed since then. This guide covers the most recent versions of Outlook for different platforms to add a signature to Outlook for your computer.
Add a signature in Outlook for Windows
If you’re a Windows user, chances are Outlook is your primary email client. It works great on this platform and allows you to manage multiple email accounts from one application.
Adding a signature to Outlook for Windows is pretty easy. You can also create separate signatures for each of your email accounts.
- Launch Outlook on your PC.
- Click the File tab in the upper left corner of the window. screen to open the menu.
- Click Options in the left side panel of your screen.
- On the next screen, click “Mail” on the left sidebar to access your email settings.
- In the right sidebar, find the section labeled “Compose Messages”. Inside this section, you will find a button labeled “Signatures”. Click on it to open it.
- Click “New” on the next screen to create a new signature in the application.
- You will be prompted for a name to sign. Do this and click “OK”.
- Select your signature from the list and you can immediately change it in the field below.
Here you can enter your signature in plain text and then use the available formatting options to style it. You can also add images to your signature if you like.
Under “Select Default Signature”, select the email account for which you want to use the new signature. Select your signature from the New Messages menu if you want the signature to be applied to each of your new emails. You can also choose a signature to use for your email replies and forwards.
Finally, click OK when you’re done creating your signature.
Add a signature in Outlook for Mac
You can also add a signature in Outlook for Mac, but the option to do so is in a different menu than in Windows. Other than that, it provides you with almost the same number of options and functions for adding and formatting your signature in your application.
- Click the launcher in the Dock, search for Outlook and open it.
- Click the Outlook menu at the top and select Preferences.
- On the next screen, click “Signatures” under the “Email” section. This will allow you to manage your email signatures.
- Click the + (plus) sign in the Change Signature box to add a new signature in Outlook for Mac
- A new window will open instantly where you can enter and format a signature. As you can see, there are options to style your signature the way you want.
- In the Select Default Signature section, you can specify options such as the email account to use the signature if you want to use it for your new emails, and whether to include it in your replies. and forward.
Add signature in Outlook For Web
Unlike the desktop versions, Outlook for the web isn’t as cluttered with options here and there, and it’s fairly easy to find the option to add your signature to the app. All you basically need to do is launch the app online, click on an option, and you’re done.
- Go to Outlook for the web and sign in to your account if you haven’t already.
- Click the settings icon in the upper right corner and select View All Outlook Settings.
- On the next screen, click “Write” and reply from the options available on your screen.
- You will soon see a large white box on the right sidebar. You can add your signature here.
Enter your signature, use the tools available to format it, choose the appropriate options, such as when to include it in your emails, and finally click Save at the bottom.
Use your own signature in Outlook
If you haven’t included the signature on all outgoing emails, you will have to manually add it to every new email. However, this is fairly straightforward to do as it is easily available in a new email window.
- Start Outlook and click New Email to create a new email.
- Make sure you are on the Message tab. Find the section called “Enable” on the tab and click “Signature”.
- The signature you created earlier should appear in the list. Click on it and it will immediately be added to your current email address.
- If you want to use a different signature, you can click the Signatures option to do so.
- In Outlook for Windows, click New Email, select Signature, and click Signatures. Then you can select your signature and edit it.
- In Outlook for Mac, click Outlook> Preferences> Signatures, select your signature, and then click Change.
- In the Web version of Outlook, click the settings icon, select View All Outlook Options, select Write & Reply, and you can change your signature.
Change signature in Outlook
If any of the information included in your signature changes, you must ensure that your signature reflects this. It is quite possible to change the signature in Outlook for any platform, and you can do it as shown below.
It is recommended that you include a signature on your Outlook emails and let us know what you think about it in the comments below.