How To Give Control in Teams to Switch Presenter. Can you switch Presenters in teams?.
Microsoft Teams continues to add new features and ways to engage meeting attendees. Sometimes when you are speaking in a Teams meeting, you need to let someone else speak or give control to someone else in the meeting. We’ll take a look at different presentation techniques and how to transfer control in Teams to someone else.
The information below applies to all Microsoft Teams meetings, including group sessions and webinars. Some features, such as PowerPoint Live, are only available when using the desktop version of Teams, and are not available when you run Teams in a web browser.
Sharing Content in a Teams Meeting
When you are in a Teams meeting and click the Share button, you can choose to share content in different ways:
Screen Sharing: This option allows meeting attendees to see everything on the monitor of your choice. Share a specific window: This option will allow visitors to see only the specific window that you have chosen to share. Create Whiteboard: This option launches the Whiteboard application so meeting participants can collaborate. Share PowerPoint: Select a specific PowerPoint file to present to meeting attendees.
When you choose to share your PowerPoint presentation (instead of sharing the specific window that PowerPoint is in), meeting attendees will get a few extra features, just like you.
When you share a presentation using PowerPoint Live, attendees can move through the slides in your presentation at their own speed. Don’t worry – meeting attendees won’t influence what other attendees see. You will still be in control of your presentation. However, if a participant wants to skip a few slides to see what happens next, they can do so. When they are ready, there is a sync button that will sync them up with the presenter.
If you don’t want participants to navigate the presentation on their own, you can turn off this feature by selecting the eye icon in the control bar that appears in the presentation.
If you share your presentation live via PowerPoint, you will be able to see your notes, slides, and audience during the presentation. This is a feature that Teams users have been asking for, and we’re thrilled that Microsoft has listened to them.
You will also have access to multi-colored laser pointers, pens and markers to help you with your presentation.
Roles in Teams Meetings
First, let’s take a look at the different roles available in Teams meetings. The person who creates the link to join the meeting is the organizer. This person has complete control and can do things that other participants cannot, such as control meeting rooms.
The host can designate other meeting attendees as presenters. Only the host and presenters can share content during a meeting. All participants in a meeting other than the organizer and presenters are called participants.
The organizer can appoint speakers before the meeting or right during the meeting. To assign presenters prior to a meeting, the meeting organizer must select the Meeting Options link in the meeting request on the calendar.
A web page will open where you can choose who can speak during the meeting.
If you select Specific People, then enter the names of the people you want to speak as presenters.
How To Promote an Attendee to Presenter in Teams
If you’re the meeting organizer, it’s easy to turn a meeting participant into a presenter during the meeting itself.
Find the member in the member list. Click the More Options link (three dots) next to the participant’s name.
Select Make Presenter.
This person will now be able to share content during the meeting.
Presenting vs. Taking Control
It’s important to understand the difference between giving a presentation in a Teams meeting and taking control of shared content.
In applications such as GoToMeeting and Zoom, meeting participants can control the other participant’s computer. This usually happens during remote support sessions. So far, Microsoft Teams does not provide this capability. However, Teams allows presenters to delegate limited control to another attendee, and attendees can request control from presenters.
Obviously, you should only transfer control in Teams to someone you trust.
How To Give Control in Teams
In Microsoft Teams, if you want someone else in your meeting to edit the file you are sharing or take over your presentation, you can delegate control to that person. It’s like adding a second presenter at the same time. Both of you will be able to control what you share. You can take back control at any time.
You can only transfer control to someone else in a Teams meeting during a presentation. Hover over the content you are sharing to activate the sharing toolbar and select Transfer Control.
From there, select the person to whom you want to transfer control. The person to whom you want to transfer control will receive a notification that you want to transfer control of the presentation to him. If you give control to someone else, they can make edits and other changes to the shared screen.
If you want to take back control of it, just click the â€œCancel Controlâ€ button.
How To Request Control in Teams
Requesting control during a presentation in Teams works the same way. Just click the Request Control button. The presenter can then select Allow or Deny your management request.
When you no longer need control, you can click Release Control.
Get Comfortable with Microsoft Teams
Like it or hate it, it doesn’t look like Microsoft Teams is going away anytime soon. If your employer uses Teams, there are some tips and tricks worth exploring to help you master all of its features.
You can read about several ways to take polls in Teams meetings, or learn how to hide the clutter by changing your background in Teams.
How To Give Control in Teams to Switch Presenter
How To Give Control in Teams to Switch Presenter
Can you switch Presenters in teams?